Are you interested in joining our dedicated team of event professionals who are passionate about delivering the highest quality event environments for the most prestigious sporting and cultural occasions in the global calendar?

As a company continuously growing by embracing new opportunities, we are proactive in seeking event enthusiasts to join our team and are always happy to receive your CV if you feel you have what it takes to make an impact with our company.


Personal Assistant / Travel Coordinator

Dubai, United Arab Emirates Full Time, Permanent

Kindly send all applications to with the subject title “AR065_Personal Assistant/ Travel Coordinator”

Position Description

Job Title: Personal Assistant / Travel Coordinator
Reporting Into: CEO-MEA
Direct Reports: As assigned 
Location: Dubai, UAE

Job Objective:

The Personal Assistant will provide high-level administrative support to the MEA CEO and coordinate all travel bookings related to the company's travel requirements. 

Key Responsibilities:

General PA responsibilities

  • Provides high-level administrative support and assistance to the CEO. 
  • Act as the point of contact for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
  • Performs clerical and administrative tasks including drafting letters, memos, presentations, reports, and other documents. 
  • Schedules and attends meetings on behalf of the CEO, taking notes and recording minutes.
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. 
  • Partner with various departments, ensuring communication flow, and adherence to office policies as required by the business. 
  • Coordinate with facilities management to ensure maintenance and upkeep of the office and workspace. 
  • Collaborate with the QHSE department ensuring the safety requirements are maintained for office premises. 
  • Arranging staff parties and work functions. 
  • Performs other related duties as assigned.

Travel Coordination Requirements:

  • Support operations and office-based staff by coordinating all travel bookings. 
  • Serve as a general resource and point of contact for travel-related issues and concerns.
  • Research, negotiate, and secure company rates with airlines, hotels, and travel agencies. 
  • Act to ensure safe and efficient travel in accordance with the company's policy and guidelines. 
  • Receive and respond promptly to incoming travel requests on behalf of the company. 
  • Work in conjunction with Accounts to ensure accurate, complete, and timely processing of travel requests and travel expense reports. 
  • Liaise with HR for any document requirements for visa applications. 

Required Skills:

  • Excellent verbal and written communication and organizational skills, and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment. 
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. 
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
  • Ability to handle confidential information in a professional manner. 

Education and Experience:

  • High school diploma required, Bachelor's degree in Business Administration or related field preferred. 
  • At least four years of experience in an administrative role or two years as a PA/Travel Coordinator. 


Job Application

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